Cayuga Medical Center
  • Graduate Medical Education
  • Ithaca, NY, USA
  • Full Time
  • Administrative Support / Clerical

Job Summary

The Graduate Medical Education (GME) Administrative Assistant is responsible for coordinating all activities and responsibilities of the Medical Staff Continuing Medical Education Program and Administrative Assistant tasks for the GME Office. This position serves as a liaison between medical service professionals and medical staff leadership regarding Continuing Medical Education (CME) and the Residency Program.


  1. Provides staff support to the Medical Staff Continuing Medical Education Program.
  2. Schedules CME speakers, arranges lodging and honorarium; tabulates CME response forms, etc.
  3. Maintains current knowledge of accreditation ACCME standards.
  4. Performs administrative reviews to ensure ACCME program is meeting accreditation standards.
  5. Coordinates implementation and/or communication of policy or practice changes by the organization and keeps facilities informed regarding new and updated policies and procedures for the CME Program.
  6. Maintains accurate and complete meeting minutes and records attendance for all meetings.
  7. Demonstrates excellent knowledge of database tools, reporting software, and other information systems software.
  8. Researches issues, ensures appropriate documentation is received to identify outcomes, and accurately interprets guidelines regarding resident files.
  9. Able to manage multiple projects simultaneously and under tight deadlines.
  10. Develops positive working relationships with internal and external clientele of Residency and CME Programs.
  11. Ensures quality of electronic files and databases by performing routine audits.
  12. Establishes strong working relations with GME Program Director and Coordinator. This includes office and schedule management.
  13. Assists with all phases of recruitment, orientation, and graduation processes at the various GME program levels.
  14. Assists with institutional orientation for new residents and fellows, and with ACGME program site visits.
  15. Assist with the coordination and documentation of conferences, Grand Rounds, teaching aids and other didactics.
  16. Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.


Education: Associates Degree required.

Experience: Work experience in a healthcare or education preferred. Microsoft Office, Outlook, and Excel experience.

Knowledge, skills and abilities:

  1. Ability to communicate effectively, both orally and in writing.
  2. Possesses organization skills, efficiency, and flexibility.
  3. Ability to evaluate, interpret, and draw inferences from research findings and to prepare reports.
  4. Ability to manage confidential information.
  5. Database management skills, including querying, reporting querying and document generation.
  6. Demonstrates effective interpersonal skills in conflict resolution.

Certification: None.

Cayuga Medical Center
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